Spreadsheet cleanup

What Sorted does

Practical help, built around your business.

Turn Messy Spreadsheets Into Clear, Usable Business Tools

Spreadsheets often start simple.

Then more columns get added. Different people capture information differently. Old tabs stay in the file. Duplicate data appears. Formulas stop working. Colours mean different things to different people. Before long, the spreadsheet still contains the information, but using it becomes harder than it should be.

Sorted provides Spreadsheet Cleanup services to help businesses organise, simplify and improve existing spreadsheets so they are easier to understand, easier to maintain and more useful in day-to-day operations.

What Spreadsheet Cleanup Can Include

Depending on the file and the business process, we can help with:

• Removing duplicate data
• Standardising headings
• Cleaning inconsistent formatting
• Correcting column structures
• Separating mixed data
• Removing unnecessary tabs
• Consolidating related information
• Fixing broken or inconsistent formulas
• Improving data validation
• Adding dropdown lists
• Standardising dates and formats
• Cleaning customer or supplier lists
• Organising product data
• Structuring project trackers
• Cleaning stock sheets
• Improving filters and searchability
• Adding conditional formatting
• Creating summary sections
• Preparing data for dashboards
• Preparing spreadsheets for import into other systems
• Creating cleaner master templates

Who This Service Is For

Spreadsheet Cleanup is ideal for businesses that:

• Have spreadsheets that have grown out of control
• Use different formats in the same file
• Have duplicate or inconsistent records
• Cannot easily filter or report on their data
• Keep adding new tabs instead of fixing the structure
• Need to prepare data for a CRM or database
• Have inherited spreadsheets from previous staff
• Need cleaner product, customer or project data
• Want to improve a spreadsheet before automating it
• Spend too much time fixing the same spreadsheet problems repeatedly

We Clean the Structure, Not Just the Colours

A spreadsheet can look neat and still be badly structured.

We look beyond formatting.

We assess:

• What the spreadsheet is supposed to do
• What information is being captured
• Which fields are duplicated
• Which columns are actually useful
• Where formulas are fragile
• Whether data is being captured consistently
• What needs to be filtered or reported on
• Whether the file should remain a spreadsheet or become part of a larger system

The goal is to make the spreadsheet work better, not simply look tidier.

Prepare Data for Better Systems

Spreadsheet cleanup is often the first step before:

• CRM migration
• Google Drive smart database setup
• Dashboard creation
• WooCommerce product imports
• Customer database creation
• Stock system setup
• Workflow automation
• Reporting systems
• Data analysis

Clean data makes every system built on top of it more reliable.

Standardisation Makes Data More Useful

A spreadsheet becomes much easier to work with when information is captured consistently.

We can help standardise things such as:

• Customer names
• Contact numbers
• Email addresses
• Product categories
• Status fields
• Dates
• Project stages
• Supplier information
• Payment statuses

This makes filtering, reporting and automation much easier later.

Our Philosophy

Messy data creates messy decisions.

Sorted believes that good systems start with good information.

Our approach is:

Assess. Plan. Cut Out Waste. Clean. Structure. Implement.

We do not add unnecessary complexity to a spreadsheet that only needs a sensible cleanup.

Sometimes the solution is a better formula.

Sometimes it is a new structure.

Sometimes the spreadsheet has reached the point where it should become a database.

We help you work out which one it is.

The goal is:

Cleaner data.
Fewer duplicates.
More reliable reporting.
Less manual fixing.
A spreadsheet people can actually use.

Your spreadsheet should help you understand the business.

It should not become a puzzle you have to solve every Monday morning.

Get Your Spreadsheets Sorted

If your spreadsheets have become cluttered, inconsistent or difficult to manage, we can clean them up and create a clearer structure for future use.