Data cleanup

What Sorted does

Practical help, built around your business.

Turn Messy Business Data Into Something You Can Actually Use

Good decisions depend on good data.

When customer records are duplicated, names are inconsistent, dates use different formats, old information sits beside current information and spreadsheets have grown without any structure, the problem is not simply that the data looks untidy.

It becomes harder to search, report, automate and trust.

Sorted provides Data Cleanup services to help businesses organise, standardise and prepare their existing information so it can be used more effectively across spreadsheets, CRM systems, ecommerce stores, dashboards and other business systems.

What Data Cleanup Can Include

Depending on your data and systems, we can help with:

• Duplicate record removal
• Customer database cleanup
• Supplier database cleanup
• Product data cleanup
• Contact information standardisation
• Spreadsheet cleanup
• Formatting correction
• Date standardisation
• Phone number formatting
• Email field cleanup
• Category standardisation
• Status field cleanup
• Missing-data identification
• Obsolete record review
• Column restructuring
• Data consolidation
• Splitting combined fields
• Merging related datasets
• Import preparation
• CRM migration preparation
• WooCommerce product-data preparation
• Dashboard-data preparation
• Data validation setup

Who This Service Is For

Data Cleanup is ideal for businesses that:

• Have duplicate customer records
• Use several spreadsheets containing overlapping information
• Need to move information into a new CRM
• Want to import products into an online store
• Cannot report accurately because information is inconsistent
• Have inherited old or poorly structured datasets
• Need to prepare information for automation
• Want cleaner customer, supplier or product records
• Spend too much time manually correcting data
• Are unsure which version of their records is current

We Clean the Data With Its Purpose in Mind

Data should not be cleaned in isolation.

Before we start, we look at what the information needs to do afterwards.

For example:

Is it going into a CRM?

Will it feed a dashboard?

Does it need to be imported into WooCommerce?

Will forms or automations rely on it?

Does management need to report from it?

Understanding the destination helps us structure the data properly instead of simply making a spreadsheet look neater.

Standardisation Makes Data More Useful

Small inconsistencies can create surprisingly large problems.

For example:

Western Cape

WC

W. Cape

and

western cape

may all mean exactly the same thing to a person.

To a system, they may be four different values.

We can standardise information such as:

• Names
• Locations
• Categories
• Statuses
• Dates
• Contact numbers
• Product types
• Customer stages
• Payment statuses

This makes filtering, reporting and automation far more reliable.

Clean Data Before Automation

Automation relies on predictable information.

If the data entering a workflow is inconsistent, the automation often becomes fragile or produces poor results.

That is why Data Cleanup is frequently an important first step before:

• CRM implementation
• Workflow automation
• Dashboard creation
• Google Workspace automation
• Smart database setup
• Ecommerce imports
• Reporting systems
• Data analysis

Clean data gives the next system a much stronger foundation.

Our Philosophy

Better systems start with better information.

Sorted believes data should be:

Clear.
Consistent.
Useful.
Easy to find.
Ready for what comes next.

Our approach is:

Assess. Plan. Cut Out Waste. Clean. Structure. Implement.

We do not remove records simply because they look old or unusual.

Where information is uncertain, we flag it for review rather than making assumptions.

The goal is:

Fewer duplicates.
Cleaner records.
Better reporting.
More reliable automation.
More confidence in your information.

Your business data should help you answer questions.

It should not create another set of questions first.

Get Your Data Sorted

If your customer records, product information or business spreadsheets have become inconsistent or difficult to manage, we can help clean and structure them for what comes next.